Privacy policy
Effective date : 09 November 2025
Last updated : 09 November 2025
1. Introduction
Welcome to QwikGig ("QwikGig", "we", "us", or "our"). We value your trust and are committed to protecting your personal and business information. This Privacy Policy explains how QwikGig Pvt Ltd (United Kingdom) and QwikGig Tech Solutions Pvt Ltd (India) collect, process, store, and safeguard your information when you use our websites, AI platforms, or related services.
By accessing our platforms or submitting any data to us, you agree to this Privacy Policy.
2. Who We Are
| Entity | Registered jurisdiction | Primary role |
|---|---|---|
| QwikGig Pvt LTD | London, united kingdom | Overseas and global operation |
| QwikGig Tech solution Pvt LTD | Bengaluru, India | Engineering, AI Operation, And data processing partner |
3. Scope
This privacy policy applies to
- • The QwikGig websites, applications, and portals (including "Pitch an Idea" and "Book Demo");
- • AI-based validation and ideation systems operated or hosted by QwikGig;
- • All communications, data exchanges, and idea submissions.
4. Information We Collect
We collect the following categories of information:
Personal Information
- • Full name, email address, phone number, company/organization name, role/title.
- • Login credentials, if you register or create an account.
Idea and project Information
- • Descriptions, documentation, and other materials you submit through Pitch an Idea, demos, or product collaboration forms.
- • Metadata relating to submitted concepts (timestamps, version logs, and associated files).
Technical and Usage Data
- • IP address, browser type, device identifiers, and operating system.
- • Usage analytics, referring URLs, and session data (collected via cookies or analytics tools).
AI Interaction Data
When you engage with AI or LLM-based tool, We may collect:
- • The prompts, queries, or content you provide;
- • Generated outputs, performance metrics, and validation results
- • Model performance feedback or annotations.
We do not intentionally collect sensitive personal data (e.g., racial, biometric, or financial information) unless explicitly required and consented to.
5. How We Use Your Information
We use your information to
- • Evaluate and validate ideas using internal and external AI models;
- • Communicate with you about submissions, collaborations, and opportunities;
- • Operate, improve, and secure our platforms;
- • Comply with applicable legal and regulatory requirements
- • Conduct research, analytics, and product innovation
- • Maintain internal logs for audit, compliance, and fraud prevention.
6. AI and LLM Data Processing
- • Processing may occur in both the UK and India under appropriate data transfer mechanisms (see Section 8).
- • AI outputs are probabilistic and not guaranteed to be accurate, confidential, or unique.
- • We do not claim ownership of your original idea; however, submission grants us a limited license to analyze, test, and internally research it.
7. Legal Bases for Processing
We process data under the following legal bases:
- • Consent – when you voluntarily submit information or opt into communication.
- • Contractual Necessity – to deliver demos, collaborations, or product access.
- • Legitimate Interest – to improve our platforms, protect intellectual property, and ensure security.
- • Legal Obligation – to comply with applicable laws in the UK, EU, or India.
8. International Data Transfers
We operate cross-border systems. Your data may be transferred between the UK and India, and processed on secure cloud infrastructure (AWS, GCP, or Azure) in compliance with:
- • UK GDPR and Data Protection Act 2018,
- • EU Standard Contractual Clauses (SCCs),
- • India's Digital Personal Data Protection Act (DPDP) 2023.
All transfers use encryption and industry-standard safeguards.
9. Data Sharing
We may share information with:
- • Affiliated entities (QwikGig Pvt Ltd and QwikGig Tech Solutions Pvt Ltd);
- • Service providers (AI infrastructure, analytics, hosting, and communication tools);
- • Regulators or legal authorities if required by law;
We do not sell or rent personal data.
10. Data Retention
We retain data only as long as necessary:
- • Idea submissions and associated communications: up to 24 months;
- • Marketing and communication data: until consent is withdrawn;
- • Legal or contractual data: as required by law
Data no longer needed is securely deleted or anonymized.
11. Your right
Depending on your jurisdiction, you have the right to:
- • Access and obtain a copy of your data;
- • Request correction or deletion;
- • Withdraw consent or restrict processing;
- • Object to automated decision-making;
- • Request data portability (EU/UK users);
- • Lodge complaints with the ICO (UK) or Data Protection Board of India.
Requests may be sent to privacy@qwikgig.com.
12. Security
We apply organizational and technical measures to protect data, including:
- • Encryption in transit and at rest;
- • Role-based access controls;
- • Regular audits and compliance checks;
- • Secure cloud hosting environments.
13. Cookies
We use cookies for analytics, session management, and personalization. You may disable cookies in your browser; however, some features may not function properly.
14. Policy Updates
We may revise this policy periodically. Updates will be published with a new "Last Updated" date. Continued use implies acceptance.
15. Contact Us
For privacy-related inquiries:
✉ privacy@qwikgig.com
📍 QwikGig Pvt Ltd, London, UK
📍 QwikGig Tech Solutions Pvt Ltd, Mohali, India
